When can you buy the best office furniture?

Knowing when you should buy office furniture can be an art. Companies and office managers know the complexity of choosing and ordering furniture that matches the space, employees and the budget. There are many reasons why you are considering purchasing new office furniture, such as:

• The old furniture is outdated or broken
• Your company is moving offices
• Your office is undergoing a redesign
• You expand your office space or to new locations
• Whatever the reason, read on to discover when you can buy the best new office furniture.

Timeline for buying office furniture

The right office furniture can promote cooperation and teamwork and increase the productivity and efficiency of your team. When your employees have comfortable workplaces, you can be confident, knowing that they have the materials to do their best.

View this timeline for buying office furniture to find out when you have to buy your new furniture exactly:

Nine months before: Believe it or not, buying office furniture requires some research. If you want to buy all new furniture, you must draw up a plan to ensure that everything fits the design and still retain the function you need. Take into account the specific needs of your employees - you can even send a survey in which you ask them for input about the new furniture choices.

Six months before: Around this time you want to choose a company. Ask for examples of their earlier work or go online to view testimonials before you connect to a company. You can measure the space yourself or you can have a professional for advice.

Three months before: This is the moment when you definitely want to order your office furniture, but talk to your furniture provider for more specific details about timing. Parts such as cabins and workstations can have a longer lead time than seats and agencies, so you want to give the manufacturer enough time to complete each part of your order.

A month in advance: Start about four weeks before the expected arrival and installation of your new furniture with the planning of how your company will absorb the small disruption. Although most companies cannot stop their activities, a plan can help to make the transition as smooth as possible. You can start packing things or moving non-essential items to another area to make the installation quickly and efficiently.

A week before: A week after the installation of your new furniture you want to put it in a higher gear. Communicate with your furniture installation service about the details of your building if you have not yet done so, including access to your office and any stairs or lifts they need.

Best time to buy new office furniture
In addition to unexpected events such as burning or a single broken chair or table, you probably have enough time to plan when you buy furniture for your office. But what is the best time of year to buy office furniture? When is the best month to buy furniture?

Best times to buy new office furniture

View our overview of month to month to discover when you need to place your order for new office furniture:

January: At the start of the year, many manufacturers in different sectors prepare to introduce new products and designs. As a result, January is a good time to order new office furniture, because you may benefit from special offers when companies try to empty their warehouses to make way for new products.

May: Apart from Black Friday, the days around holiday pay are one of the largest sales days of the entire year. Furniture stores in particular often offer large deals around this time of the year.

August: Back to school shopping is becoming increasingly popular in August, leading to deals for all kinds of electronics, devices and even furniture.

November: Black Friday recently also participated in many Dutch office brands in the stunt weeks. They often indicate it well in advance with, for example, an email list or already give them in a look in the deals. 

Best times to open office workplaces can be ordered.

Open-concept floor plans are a trend in the real estate market. We also see comparable trends in commercial and office real estate, where floor plans with individual offices make way for vast, open office spaces. Free visibility through the entire space with open access to natural light can stimulate employees and promote cooperation.

When you buy office workplaces, you can design a layout and map that match your team. According to an investigation of Harvard Business Review are the three most important ways to make a successful transition to an open office floor:

Talk to employees about the proposed change and the reasons behind the decision. Even better, ask for their feedback and suggestions.
Leadership must convey enthusiasm about the change and fully participate in the new space.

1. talk with employees about the proposed change and the reasons behind the decision. Even better, ask for their feedback and suggestions.

2. Leadership must convey enthusiasm about the change and fully participate in the new space.

3. Employees must feel encouraged to master the space by adapting it to their needs.
workers

Just like cabins, open office work stations can require significant changes and restructuring if your office is currently not working with it. As a major change, your company may have to plan physical adjustments, such as deciding whether departments and teams will sit together, where collaborative spaces are most effective and how much space each station needs.

As a company you also have to take into account the cultural changes that an open office workplace can entail. Getting employees from separate offices and workplaces can lead to more distraction, so you may want to implement new office procedures, such as allowing noise -suppressing headphones for those who work best without distraction from outside. You can also offer separate quiet rooms for private, individual work.

Best times to buy office chairs

Most people may not consider office chairs as one of the most important purchases for an office, but everyone who has experience with a bad office chair knows this all too well. Bad chairs can contribute to numerous problems, including:

• Neck and shoulder pain
• Backache
• Painful wrists and fingers
• hip

To improve the ergonomics and prevent these problems, you must buy new office chairs when the old breaks or wear out. Office chairs with the right backbone supports, armrests and adjustable height are essential to keep employees comfortable.

Offices need seats for various places, including agencies, boardrooms, collaboration rooms and waiting or reception rooms. Different seats have different goals, but having height -adjustable swivel chairs is the best choice to make your workplace as versatile as possible. If you are planning to use cabins or open workstations in your office, rolling office chairs offer the flexibility for team members to work together and work in different spaces.

Thinking about design is important when buying office chairs, but the comfort of employees and staff must be paramount. Consider asking your employees to vote for the office chairs that they like best, or even buy a few different models so that they can choose the model that suits them best.

Best times to buy reception furniture

Your reception is often the first impression of a customer or visitor to your company. Research shows that visitors often make a decision about your company within the first seven seconds, so a first impression is essential. Having a warm, welcoming environment that guests can enjoy as soon as they walk into your office can help you close the deal. Examples of different types of reception furniture that you can include in your office are:

Armchairs
Banks
Stools
Ottomans
Coffee Tables

A reception is not just a place where guests can wait. Ideally, it is a versatile space where employees, leaders and customers can meet and get involved. Offices are ideal for hosting important meetings or keeping customer information confidential. Reception rooms promote a sense of comfort and openness and radiate a hospitable atmosphere when you walk through the door.

Think about the theme or design of your office to strengthen the furniture of your reception. Do you like a sleek, modern look? Are you focused on comfort and versatility? Are you introducing children who come in your reception and need a space that works for them? It is essential to choose a furniture company that is suitable for different styles and furniture designs.

You may wonder what the best time is to buy office furniture for your reception - although it is always a good time to upgrade your space, you can consider ordering your upgrades before your busy season when you think To a totally new design. When large customers come in, it can help you make a great impression and generate more customers by surprising them with a new reception.

Best times to buy meeting furniture

If you are already updating your office, this is the perfect time to buy new meeting and meeting furniture. Just like with a reception room, the conference and boardrooms are the central elements in the impression that visitors get to your office. By choosing furniture for your meeting room that matches function and beauty, you may be able to close the deal during those difficult business negotiations.

Depending on the style you want to go for, you can opt for a long, wide meeting table or for a little tighter and slimmer. Large tables transfer a more serious tone, while smaller tables offer a more informal atmosphere. Having matching seats that match your meeting table can give you a sense of coherence in space. Although there may be large business deals in your meeting room, you can consider making them as hospitable and open as possible.

Meeting tables work perfectly in different rooms outside the meeting room. Try to add a large meeting table to your open office floor plan as a partnership, or place one in the reception room for more informal meetings. They are also great for organizing an incidental party or meeting, and offer space to distribute food and drinks that employees and guests can enjoy.

Worst times to buy office furniture
Although the best months to buy new furniture are January, April, May and August, autumn is not the best time of the year to buy office furniture if you have a limited budget. The furniture industry generally releases new models twice a year, once in the spring and once in the fall. Buy new furniture in the low season to get the best deals.

Worst times to buy office furniture

If you want the newest and best models, the worst times to buy during the summer and winter can be. Nothing is worse than spending money on items with a large ticket, just to hear that the improved version will be released next week or month. That is where our timeline for buying furniture will prove to be the most useful. By starting your planning process as early as possible, you can get an idea of ​​the industry and find out which upcoming products are expected to be released.

When you find a reputable office furniture seller, you can work with them to find a design and style that suit you. Having official advice and professional installation can make the purchasing process of furniture as simple as possible.